Project Completion & Acceptance

When a Site Development Project is completed, the documentation required to close out the permit and receive a Certificate of Completion varies depending on the infrastructure installed during construction. Projects that do not involve the extension or widening of City roadways or installation of City-owned drainage or utility improvements will only require the following four documents, which are required to be digitally signed and sealed by the Engineer of Record:

• Engineer’s certification of substantial compliance see sample Civil Engineer Certification letter and,

• Engineer or Landscape Architect's certification of substantial compliance for Landscape Plans see sample Landscape Certification letter
• Civil Record Drawings, one digitally signed and sealed copy of the record drawing
• Landscape Record Drawings, one digitally signed and sealed copy of the record drawings

Projects that involve the construction of infrastructure, which will be turned over to the City for ownership and maintenance, will require documentation in addition to the previous two listed items. As may be appropriate for the facilities to be dedicated to the City, the following documentation is required:

• Project Closeout procedure & Contributory Assets Guidelines:
  • Certificate of Contributory Assets;
  • Bill of Sale;
  • Final Release of Lien; and
  • Contractor 1 Year Warranty Letter on installed improvements.

• Test reports:
  • Bacteriological tests for potable water;
  • Pressure tests;
  • Concrete tests;
  • Proctors, LBR’s and density test reports; and
  • Back Flow Certifications.

• FDEP and Lee Co. Health Department clearance letters.

• 3 Day pump station run test, all projects containing a pump station to be turned over to the City require a 3-day run test prior to the project receiving a Certificate of Completion.